Proper Record Maintenance of Salary Payments - Paper Example

A feasibility study is required for proper record maintenance of salary payments for employees of this organization. Consequently, the system will capture diverse information with respect the employees of the company. Hence, tracking down all data related to payments in an organized and controlled style.

The feasibility will be deployed to guide the firm in taking decisive action to proceed with setting up the new automated payroll system. Besides, if approved, it needs to identify all the risks related to the new system. The analysis will evaluate the technical viability and establish if the project will be modeled, created and efficiently installed. Secondly, this study will integrate the economic aspect of the feasibility by conducting a cost-benefit analysis through assigning values, finding the costs and the benefits of installing the system as well as appraise the financial value of the payroll system. Thirdly, the organizational feasibility will evaluate the corporate viability and how prepared is the company embrace the new system to be installed.

The feasibility will demonstrate that the new payroll system supports the companys strategic and objective arrangement. The upgrade from the old payroll transaction to the new payroll system need is a sentiment shared by stakeholders and employees alike. The project has received strong support from the company executives and is impressed by the idea of having an automated payroll system.

Project Plan

It has established that the automated payroll system will financially viable. Consequently, its vital to come up with a project plan the set the ball rolling. The following issues were part of the discussion for the successful implementation and administration of the new automated payroll system. They are;

1. Project scope: The work thats need to be done to deliver the new payroll system. They include resources like software, payroll, and database expert.

2. Financial: A proper estimate of the system should be established by comparing the cost to be incurred vis-a-vis the benefits to be expected from its installation.

3. Requirements: The Purchasing and accounts department will have the work cut out to undertake the management of requirements.

4. Risks: Every system is susceptible to different risks such as bugs, virus, and software update issues. The problem must be adequately handled practically.

5. Schedule: The milestones, action, and deliverables of the system should be managed and controlled regularly

6. Quality: Prioritize planning, improvement, control, and assurance of the systems concerning quality. The principles of PDCA Cycle need to be upheld.

7. Stakeholders: Employees being the stakeholders of the project, a backup system needs to be created to take care of their interest.

8. Resource: to keep the system running and deal with system related issues, the company needs a competent team of employees to manage this resource.

9. Communication: Every employee be made aware of any update of the system

10. Project change management: All changes in the project shall be correctly handled in an efficient manner.